Management Essentials for Executive Personal Assistants

An essential element in our rapidly changing world is the ability to effective manage your time. This course will equip you with useful tools and techniques to increase your productivity and efficiently manage your time. This course will also develop your knowledge and skills require to successfully plan, arrange and deliver meeting and events for your organization. Whether it is a small executive meeting or a large staff conference this workshop with guide you through what you need to do to achieve it.

The hallmark of an efficient office is well managed paperwork. This course will your identify the most appropriate software to manage paperwork and teach you the core skills needed to efficiently manage the records you deal with.

The course will wrap with a summary of the key learning points, followed by an action planning exercise with a view to apply the acquired knowledge and skills immediately upon your return to work. Post-course support is also available in relation to the implementation of your action plan, up to six (6) months following course completion.

Time Management and Productivity Techniques

• The importance of time management
• The priority matrix
• Time management – personal vs. professional
• Time management toolkit

Organizing Meetings and Events

• Planning, executing and monitoring events
• Managing events budget
• Supplier management skills
• Effective meeting planning and delivery

Office IT and Records Management

• What is Records Management?
• Records lifecycle
• Electronic vs paper records management systems
• IT office productivity systems

Minute-taking Essentials

• The role of the minute taker
• Pre-meeting minute preparation
• The skills of effective minute-taking
• Post meeting activities

Course Review

• Summary and recap of key learning objectives
• Action Planning

This course is suitable for:

• Executive secretaries
• Senior Secretaries
• Executive Assistants
• Personal Assistants
• Senior Administrators
• Administrators, Secretaries and Assistants looking to take their career to the next level.

Upon completion of this course, you will be able to:

• Develop the most efficient skills and techniques in time management.
• Appreciate the key elements for organizing meetings and events.
• Understand the role of good records management in organizations.
• Implement an Action Plan at your workplace using the knowledge and skills acquired through the course.